Administrative Services Manager Job Description

Administrative Services Managers play a crucial role in overseeing the efficient operation of administrative functions within an organization. Here's a comprehensive job description for this pivotal position:

Overview

Administrative Services Managers are responsible for planning, directing, and coordinating a wide range of support services essential to the organization's operations. They manage administrative and support staff, facilities, and resources to ensure seamless business operations and a conducive work environment.

Key Responsibilities

The job responsibilities of an Administrative Services Manager typically include:

• Facility Management: Overseeing the maintenance and efficient utilization of facilities, including office space, equipment, and supplies.
• Supervising Staff: Managing administrative staff, including administrative assistants, office clerks, and facility management personnel.
• Budget Management: Developing and managing budgets for administrative functions, including facilities, supplies, and support services.
• Policy Implementation: Developing and implementing administrative policies and procedures to ensure compliance and operational efficiency.
• Vendor and Service Provider Coordination: Liaising with external vendors and service providers to negotiate contracts, manage service agreements, and ensure cost-effective procurement.
• Safety and Security: Ensuring workplace safety, security, and emergency preparedness measures are in place and adhered to.
• Records Management: Overseeing records maintenance, document management, and information systems to ensure data security and regulatory compliance.
• Project Coordination: Coordinating special projects, office relocations, or facility renovations to support organizational objectives.
• Team Leadership: Providing leadership, guidance, and professional development opportunities for administrative staff.

Education Requirements

To become an Administrative Services Manager, individuals typically need the following education requirements:

• Bachelor's Degree: A bachelor's degree in business administration, facility management, or a related field is often required.
• Experience: Substantial experience in administrative roles and management positions may be preferred.

Professional Summary Example

Here's an example of a professional summary for an Administrative Services Manager:

Results-Driven Administrative Services Manager: Results-driven Administrative Services Manager with a proven track record of effectively coordinating administrative functions and facility management to support organizational objectives. Skilled in leading administrative teams, implementing cost-effective solutions, and ensuring a productive and secure work environment. Committed to optimizing operational efficiency and enhancing the overall administrative support infrastructure.

Key Skills and Expertise

The key skills and expertise required for Administrative Services Managers include:

• Leadership and Management: Strong leadership and management skills to supervise and guide administrative staff effectively.
• Facilities Management: Knowledge of facility operations, maintenance, and procurement to ensure a functional and well-equipped work environment.
• Budgeting and Financial Management: Ability to develop and manage budgets for administrative services and facilities.
• Policy Development: Skill in developing and implementing administrative policies and procedures to ensure compliance and operational efficiency.
• Vendor Management: Proficiency in negotiating contracts, managing service agreements, and overseeing vendor relationships.
• Project Management: Experience in coordinating special projects, office relocations, and facility renovations.
• Communication and Collaboration: Effective communication and collaboration skills to liaise with internal stakeholders, external vendors, and service providers.

By possessing these skills and fulfilling the outlined responsibilities, Administrative Services Managers contribute significantly to the smooth operation of administrative functions, supporting the overall efficiency and productivity of the organization.