How to follow up after submitting your resume

📌 Key Takeaway: Following up after submitting your CV can increase your chances of getting an interview by up to 30%. Done professionally, it shows initiative, enthusiasm, and attention to detail.

Why Following Up Matters in 2025

One of the most valuable skills in the modern job market is the ability to follow up. Regardless of the industry, whether you're managing a team, handling finances, or working in administration, following up ensures tasks are completed, documents are received, and payments are processed. In 2025, following up after submitting a job application shows professionalism, initiative, and a proactive mindset, all of which are key to standing out in today's competitive job market.

Why Do People Who Apply for Jobs Fail to Follow Up?

Many job seekers fail to follow up because they worry it may seem desperate. However, following up is a sign of enthusiasm and professionalism. It shows you are genuinely interested in the position and gives you the opportunity to stand out from other candidates who may not take the extra step. In 2025, when employers often receive hundreds of applications, sending a polite follow-up can be the difference between being noticed and getting overlooked.

⚠️ Important Disclaimer: If a job listing explicitly states that applicants should not contact the employer regarding their application, respect these instructions. Reaching out despite this request can be seen as disrespectful, and it's important to follow the guidelines provided.

When to Follow Up: The Perfect Timing

Timing is crucial when following up on a job application. Here's a recommended timeline:

ActionTimingWhy
Initial ApplicationDay 0Submit your CV and cover letter
First Follow-Up5-7 business daysGive them time to review applications
Second Follow-Up10-14 business daysIf no response, send a polite reminder
Final Follow-Up3 weeksOne last check before moving on

How to Follow Up in 2025

When done in a respectful and professional manner, following up is highly beneficial. The best way to follow up is typically through email, which remains the most professional form of communication in 2025. Email provides a written record of your communication and gives the employer time to review your inquiry. Phone calls, though direct, are often not ideal because they require immediate responses and lack a reference point for your application.

Complete Follow-Up Email Template

A follow-up email should mirror the structure of any formal communication. It should be clear, concise, and courteous. Here's a complete template you can use:

Email Components Explained

1. Subject Line

The subject line should be clear and specific. Mention the job title and your name.

✅ Good Example Financial Manager Position – John Snow (Application Follow-Up)

❌ Bad Example Following up on my application

2. Introduction

Start with a brief introduction, referencing the job you applied for and the time of submission.

Example: "I hope this message finds you well. Earlier this month, I submitted my CV for the Financial Manager position advertised on [Job Board/Company Website]."

3. Body

In the body, highlight why you're an excellent fit for the role, referencing your skills and experience that align with the job description.

Example: "I am very interested in this opportunity and believe that my experience in budget control and financial planning, developed while working at [Previous Company], makes me a strong match for the Financial Manager position at [Company Name]."

4. Closing

Politely express your willingness to provide additional information and offer your contact details for easy communication.

Example: "I would be happy to provide any further information regarding my qualifications. Please feel free to reach out to me at +254 123 456789 or via email at abc@gmail.com. I look forward to the opportunity to discuss my application further."

Pro Tips for a Successful Follow-Up

  • Personalize each email: Research the hiring manager's name if possible
  • Keep it brief: Respect their time - keep your email concise
  • Proofread carefully: Errors can harm your professional image
  • Include a call to action: Politely suggest next steps
  • Track your follow-ups: Keep a spreadsheet of applications and follow-up dates
  • Be persistent but polite: One follow-up is expected; two is acceptable; three is usually too many

🎯 Pro Tip: If you haven't heard back after two follow-ups, it's likely they've moved forward with other candidates. Take it as a learning experience and focus your energy on new opportunities.

What to Avoid When Following Up

  • Don't call multiple times: One phone call is enough; stick to email
  • Avoid emotional language: Stay professional even if disappointed
  • Don't demand updates: Politely inquire, don't demand
  • Avoid following up too soon: Wait at least 5-7 business days
  • Don't copy multiple people: Address one person

Conclusion

Following up after submitting your CV is a professional skill that demonstrates your enthusiasm, attention to detail, and proactive nature. When done correctly, it can significantly increase your chances of landing an interview. Remember to be respectful, timely, and professional in your communications.

Good luck with your job search, and all the very best in your career advancement!